June 10, 2021

What is a Trello board?

So what is Trello?

Why did I pick trello.com for Cool Website Wednesday to review back in 2019? And why is still relevant in 2021?

Trello is a productivity project management and team collaboration tool that allows you to group projects into boards.

The app looks and works like yellow sticky notes on a whiteboard. You can use it to organize teams, projects and workflows by simply dragging and dropping those cards around the screen.



What to know about Trello boards?

Your Trello account supports multiple Trello boards. You can think of a board as a project where one or more people on your team are working on. Trello is composed primarily of a board with lists and cards.

On each board (A), you can add cards (C), like we used to do with sticky notes.

Each Trello board have lists (B) that keep cards organised. You can use the lists to create workflows where cards are moved across lists, or you can use them to keep track of ideas and information. You can add any number of lists to a board as you please.


Cards are used to create tasks and ideas. On each card, you can add checklists, add comments, due dates, labels, attachments, embed videos, add links, etc. You can drag and drop them on different lists to show progress.


Why is Trello so popular?

Trello’s popularity largely comes from its simplicity. Everyone can understand Trello in minutes and be successful using it alone or with their team. Each card on a Trello board can contain rich information including notes, images, file attachments and other status tracking data (deadlines, etc). One other thing that makes it popular is the team concept in Trello, a shared space for your team to work together.

Team members

You can invite as many people to your board as you need. Just drag and drop people from your team to cards and everyone will see the same board. This is a great feature as everyone sees the whole picture all at once.

On each board, there is a menu (D) used to manage members, filter cards or enable Power-Ups.

Trello Power-Ups are essentially superpowers that your Trello board can have! It can help teams meet their unique business needs through adaptable features and integrations with other tools like burn down charts, calendar, Slack, Google Drive and so much more. What can Power-Ups do that’s so exciting?  Create a calendar for you to view all your card due dates, attach and display files from Google Drive, let you vote on the favourite cards/ideas in real-time, automate tasks (so you don’t have to repeat the same thing over and over), etc.

Still not convinced that you can use Trello boards in your business? Watch this Trello Board 4 minute tutorial:


How much Trello cost?

Trello pricing has a free option and two paid plans starting from $10 per month. The Individual plan is ideal for small teams that don’t need a lot of collaboration tools. The Business plan is ideal for small to medium-sized teams that work closely together.

To get started with Trello, go to the Trello website and sign up for a free account.

Trello Pricing 2021

Compare Trello plans

1. Free Trello Version:  

The free version of Trello includes a maximum of 10 boards, but there is no limit on how many lists or cards each board can have. File attachments are limited to 10 MB.

Here are all the free Trello version benefits:

  • Unlimited cards
  • Unlimited members
  • Up to 10 boards
  • 1 Power-Up per board
  • Unlimited storage (10MB/file)
  • 50 automated command runs per month
  • Unlimited activity log
  • Assignee and due dates
  • iOS and Android mobile apps
  • 2-factor authentication

2. Business Class Version:  

Priced at $10 per user per month, gives you access to an unlimited number of boards. File attachments in cards can be up to $250 MB each. Also includes premium features like advanced checklist features, customizable background, templates for boards and more. Also, they have some new features that introduced recently like: Dashboard view, Timeline view, Workspace Table view, Calendar view.

Everything in the Free version, plus:

  • Unlimited boards
  • Unlimited Power-Ups
  • Dashboard view  NEW
  • Timeline view  NEW
  • Workspace Table view  BETA
  • Calendar view  NEW
  • Advanced checklists
  • Map view
  • 1,000 automated command runs per Workspace + 200 per user, up to 6,000 per month
  • Unlimited storage (250MB/file)
  • Admin and security features
  • Workspace-level templates
  • Collections
  • Observers
  • Single board guests
  • Custom backgrounds & stickers
  • Saved searches
  • Priority support
  • Google Apps sign-on
  • Simple data export

3. Enterprise Version:  

The Enterprise version price depends on the number of users (as the price drops incrementally as you increase the number of seats) Here are all the features of the Trello Enterprise version plan:

Everything in Business Class, plus:

  • Organization-wide permissions
  • Organization visible boards
  • Public board management
  • Multi-board guests
  • Attachment permissions
  • Power-Up administration
  • An unlimited automated command runs
  • SAML single sign-on (SSO) included with a free subscription to Atlassian Access

Top Trello Alternatives

Top Trello alternatives are Monday.com, Mavenlink.com.

Popular Trello integrations

Here is a list of some of Trello’s popular integrations:

  • GoogleDrive, OneDrive, GitHub, Evernote, Salesforce, Slack, Xero, Zendesk, Freshdesk, Asana


Give it a try and let us know what you think. Or let us know in the comments what other productivity tools you use.

Dorin Blaga Upward Consulting